Billing Specialist

New York, United States


An international law firm with offices in NYC is seeking a Transactional Billing Specialist to join their team. This person will be responsible for providing specialized billing assistance to the transactional lawyers in the Firm. This role includes preparation of closing invoices, post-closing estimates, reporting, forecasting and analysis of transactional matters.

• Working closely with the Transactional Client Account Analyst, and the Client Accounting team.
• Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner. Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements. Confirming final bills have been submitted to the client and posted in the accounting system. Producing closing bills on demand.
• Collaborating with the eBilling team for set-up of new clients for eBilling requirements. Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues. Proactively following-up regarding acceptance of eBills.
• Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
• Responding to inquiries relating to accruals, audits and payments.
• Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
• Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio. Keeping partners updated with available, unapplied and trust funds and apply when appropriate.


• Bachelor’s degree in Accounting, Finance or Business, required.

• Aderant Expert or Elite Enterprise (3E) experience preferred

• Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.

• Talent for delivering client service through teamwork.

• Ability to exchange information and to present ideas, report facts and other information clearly and concisely.

• Flexibility to work additional hours as necessary.

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